Job Description:

Our company is seeking a Department Assistant to join our dynamic team, working under the guidance of our Business Unit Manager. If you thrive in a fast-paced environment and excel at handling multiple tasks with precision, this role is tailor-made for you. The Department Assistant supports the day-to-day needs of the department, ensuring smooth sailing for the team.

Responsibilities:

  • Organize all vaccines business unit department activities, including sending out invitations, meeting room organization, catering, compiling meeting agendas, keeping and distributing meeting notes, and following up on meeting tasks/actions.
  • Provide administrative support to the business unit, including meeting and event organization, and managing the daily needs of the related department.
  • Manage business unit department’s purchase requisitions and orders.
  • Support events, projects, and meetings planning and preparation, working closely with the marketing and sales team.
  • Follow up on invoices with the purchasing and finance department for payment.
  • Organize and process all local event/honorarium/fees in cooperation with the Finance department.
  • Arrange/support business travels, including tickets, documentation, visa, hotel reservations, and logistics.

Qualifications:

  • Bachelor’s degree.
  • Minimum 2 years of Administrative Assistant experience.
  • Advanced English knowledge.
  • Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.).

Employee Status: Regular
Relocation: N/A
VISA Sponsorship: Not specified
Travel Requirements: Flexible
Flexible Work Arrangements: Hybrid
Shift: Not specified
Valid Driving License: Not specified
Hazardous Material(s): Not specified

Search Firm Representatives Please Read Carefully:
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Requisition ID: R288335